Office Admin Assistant
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Real estate
- Remote location
Responsibilities
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Plan, organize, direct, control and evaluate daily operations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Establish work priorities and ensure procedures are followed and deadlines are met
- Manage difficult situations with customers
- Review, evaluate and implement new administrative procedures
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Address customers’ complaints or concerns
- Schedule work of other staff
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Social Media
- MS Office
- Electronic mail
- Spreadsheet
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