Paralegal, MLS Team

Paralegal, MLS Team

Job Information
Author alnationtalk
Date January 18, 2021
Type Full Time
Company First Nations Financial Management Board (The FMB )
Location West Vancouver, BC
Category Others
Client First Nations Financial Management Board
Contact Information
 

FMB Overview

The First Nations Financial Management Board (the FMB) is Canada’s only legislated body that develops and publishes First Nations Financial Management and Financial Performance Standards and upon request certifies First Nations compliance to those standards. The FMB is an Aboriginal institution that provides a suite of financial management tools and services to First Nations governments seeking to strengthen their fiscal stewardship and accountability regime and develop necessary capacity to meet their expanding fiscal and financial management requirements.

The FMB is one of the First Nation institutions created through the First Nations Fiscal Management Act (FMA).  This federal legislation is designed primarily to provide participating First Nations with the tools and capacity needed to facilitate their participation in long-term pooled borrowing through the Capital Markets – on a similar basis as other governments in Canada – to support their social and economic development objectives.

Position Overview

Reporting to the Legal Counsel, the Paralegal provides effective legal and administrative support to the Market Development, Financial Administration Laws & Stakeholder Relations team while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position.

The Paralegal prepares materials such as draft responses/informal review and reports on Financial Administration Laws (“FALs”) and Financial Administration By-Laws (“FABs”). Significant attention to detail, initiative and accuracy is essential for success.

Accountabilities

FAL and FAB Reviews

  • Complete preliminary informal reviews of FALs and FABs;
  • Maintain record management HPRM and CRM systems for FAL and FAB documents;
  • Prepare FAL and FAB materials for the Standards, Approvals and Certification Committee and Board meetings;
  • Conduct reviews of FABs submitted or coordinate with External legal Counsel to determine compliance with FMB Standards and provide opinion to the Minister of Indigenous Services Canada for submission to the SAC Committee and Board;
  • Prepare and coordinate FAB packages for Ministerial approval;
  • Coordinate, draft and review FAL amendments and FAL updates upon request;
  • Receive formal requests in preparation for Board meetings; coordinate same with BDMs and First Nations;
  • Organize and act as support for select FAL & FAB10 year grant workshops to clients and various stakeholders;
  • Organize secondary review of FALs;
  • Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval;
  • Provide support in the creation, secure maintenance and retention of documents;
  • Develop a deep understanding of FAL standards;
  • May be requested to design, implement and deliver FAL/FAB workshops to clients and various stakeholders;
  • Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval.

FMS testing

  • Remain up to date with FMS testing dates;
  • Draft BCRs and FAL updates re updating FALs for FMS testing purposes; send and track receipt of same;
  • Coordinate with CD managers & Directors re sending FAL update packages

10-year grants

  • Review, send and track existing documents and provide updated document packages to be sent out to First Nations expressing interest in 10-year grants;
  • Ensure appropriate documents are returned; coordinating with Business Development Managers and Standards and Certification team;
  • Draft compliance opinions for each nation approved.

Documentation

  • Contribute to the development and continuous improvement of FMB Core Documents;
  • Act as go-between for sample FAL and FABs being updated to new standards; coordinate revision of samples; log and save to appropriate systems;
  • Log templates and create indices and legends;
  • Draft and maintain legal procedures manual;
  • Draft, with direction, form of compliance opinion for 10-year grant;
  • Update sample FALs and FABs when required; save to HPE and communicate to team;

Communication

  • Ensure clear understanding of FAL and FAB Standards and the unique point of differences;
  • Write internal and external messaging regarding the FAL and FAB Standards that is persuasive, informative, concise and easy to understand for the target audience;
  • Support in the production of materials such as presentation kits, direct mail, templates, letters, and other communications as required;
  • Proofread and edit a variety of materials.

Other Duties

  • Update client management system on various processes;
  • Provide administrative support to Legal Counsel as required, including:
    • coordinating calendars, meetings, teleconferences and other appointments as requested;
    • keep them informed of upcoming commitments and responsibilities, following up appropriately
    • assisting with file and record management;
  • Provide support in the coordination of a variety of events including conferences, seminars & other outreach events;
  • Customize FALs and FABs as per the Legal Counsel, Business Development Managers and Director;
  • Provide hard copy document packages when necessary.;
  • May be required to perform other general legal work for Legal Counsel or General Counsel.

The Paralegal performs other duties as assigned.

Qualifications

  • Post-secondary degree diploma or certificate in paralegal, Legal Assistant or related discipline;
  • Minimum of five (5) years in legal secretarial/paralegal position or equivalent;
  • Experience working in an Indigenous environment and working with a Board of Directors would be an asset;
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Products;
  • Proficiency in legal document drafting;
  • Demonstrated effective writing skills and editing skills;
  • Exceptional interpersonal skills, including outstanding oral and written communication capabilities;
  • Adaptable and flexible to various competing demands with proficiency at managing high work volumes in a fast-paced;
  • Exceptional organizational skills with a sense of urgency and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
  • Must have an understanding, awareness and appreciation of Indigenous culture and history;
  • Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies;
  • Must be fluent in English (spoken and written), French language is considered an asset.

Equivalent or relevant education and/or experience may be considered.

Competencies

Communication

  • Conveys information, both verbally and written, with confidence, consistency, effectiveness and clarity, using active listening techniques in order to effectively understand and increase understanding;
  • Develops and maintains productive, cooperative relationships internally and externally at all levels;

Innovative/Initiative

  • Anticipates the implications and consequences of situations and take appropriate action;
  • Ability to be creative, challenge and demonstrate initiative to generate improvements and foster positive outcomes.

Knowledge/Technical

  • Ability to demonstrate proficiency in technical and administrative knowledge to achieve a high level of performance; Keeps informed about current and future trends in relevant areas.

Adaptability/Flexibility

  • Ability to adapt and respond to the changing environment and to constructively create opportunities for change through active participation; Embraces change and demonstrates a willingness to learn new skills and processes.

Detailed and organized

  • Is alert in a fast-paced environment; follows detailed procedures and ensures accuracy in documentation and data; concentrates on routine work details; organizes and maintains a system of records;
  • Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules people and tasks effectively.

Working Conditions

  • This position is based in West Vancouver, British Columbia;
  • Occasional national travel may be required;
  • Occasional evening and weekend work may be required.

FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.

 

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