Request for Proposal – Event Coordination Service

Request for Proposal – Event Coordination Service

Tender Information
Author pmnationtalk
Deadline Open
Channel 553
Category 420
Type RFP
Region CAN
Town QC
Email [email protected]
Sector Public Sector
17022955 1
12477688 1
Score 30
All 1
Category Administrative and Management Support Services
Client National Aboriginal Capital Corporations Association

The National Aboriginal Capital Corporations Association (NACCA) requires event coordinating services and is requesting proposals for our October 2018 Annual General Meeting in Wendake, QC.

NACCA is a non-profit organization whose mission is to assist Aboriginal Financial Institutions (AFIs) to promote the growth of Aboriginal businesses. NACCA accomplishes this by providing products and services to AFIs and Aboriginal focused organizations including institutional capacity-building, training, access to capital, advocacy, partnerships and member services, with quality and accountability.

More information about NACCA can be obtained from our web site at

NACCA’s AGM hosts approximately 70 – 90 individuals and consists of the following:

  • A day of excursions done jointly with the hosting AFI
  • A meet & greet the evening prior to our AGM opening
  • A day of staff reporting including Q&A
  • A day of decision making and election process for Members.

Scope of work:

  • Organize and coordinate, within budget, all activities associated with the AGM including, but not limited to, registration, voting, ordering of swag in coordination with NACCA and host AFI, coordination of excursions with host AFI
  • Negotiation of costs associated with the hotel including guest rooms, meeting rooms, audio-visual, food & beverage, entertainment, etc.
  • Must be onsite to coordinate all activities during the entire event
  • Participant survey to be completed after the event
  • Bilingualism is an asset

NACCA, at their discretion, has the right to:

  • Request revised proposals
  • Issue an extension to the deadline
  • Reissue a modified RFP
  • Select a proposal that may not be the lowest proposal

Please submit your RFP to [email protected] no later than March 15, 2018.  All candidates will be notified once an outcome is reached on whether they are successful or unsuccessful.

For any further information regarding our event, please contact Debbie LeClair at the email noted above.

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