RFP: Project Financing Micro Certification

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RFP: Project Financing Micro Certification

Tender Information
Author pmnationtalk
Deadline December 02, 2022
Name AFOA Canada
Type RFP
Region ON
Email p.ouart-mcnabb@afoa.ca
Sector Public Sector
Category Finance
Client AFOA Canada

REQUEST FOR PROPOSALS
PROJECT FINANCING MICRO CERTIFICATION

1.0  INTRODUCTION AND BACKGROUND

AFOA Canada was founded as a not-for-profit Association in 1999 to enhance Indigenous management, finance and governance practices and skills.

AFOA Canada’s premise it that the key to successful self-determination, creating a beter life for Canada’s Indigenous peoples and a beter future for the next generation lies in improving the management skills of those responsible for the stewardship of Indigenous resources.

A critical gap in training by and for Indigenous peoples is in the area of project financing. With various opportunities available to communities, this training can support them to forge ahead with confidence. Specifically, this micro certification will support the Canada Infrastructure Bank’s target to invest $1 Billion in Indigenous Infrastructure projects across its five priority sectors: Public Transit; Green Infrastructure; Trade and Transportation; Broadband and Clean Power.

We are seeking a consultant to support this project, through the establishment of an advisory council, to: conduct a needs assessment; provide a report on the findings of the needs assessment; develop curriculum for delivery (in person and virtually); pilot the micro certification; and prepare a final report.

2.0  OBJECTIVE

The objective of this contract is to develop and deliver a project financing micro certification. With the ultimate goal of building the capacity of Indigenous peoples who are mid-career and can take up this important work for Indigenous communities. The successful proposal will start by supporting AFOA Canada to identify experts to sit on the advisory council, while preparing a survey and interview process for a needs assessment with relevant stakeholders. Pending the outcome of the needs assessment, curriculum development will be the most substantial component of this work. We currently envision, four 1- or 2-day courses to make up this micro certification, with topics such as (to be adjusted based on the needs assessment):

Course I: Introduction to Project Financing

  • Terminology
  • Differences between corporate finance and project finance
  • Borrower legal structure and the concept of a Special Purpose Vehicle (SPV)
  • Eligible projects
  • Key dates and milestones
  • Life cycle of projects – construction and operations phase
  • Project cost components
  • Project Parties – Sponsor, Banks, Contractors, Government etc.
  • Project financial structure (debt and equity)
  • Power purchase, offtake, or revenue agreements
  • Economic benefit and economic costs
  • Permitting and regulations and implications of land regimes
  • Project team and project management Course II: Risk Management Project Financing
  • Risk Analysis
  • Risk Mitigation and risk transfer
  • Management Control Framework
  • Importance of Insurance
  • Assessment of Assumptions
  • Credit/Loan Agreement terms
  • Due diligence process
  • Project financing modeling
  • Ratio analysis – DSCR, LLCR, IRR
  • Financing templates
  • Security structure and documentation
  • Sourcing trusted financial and legal advisors

Course III: Contracting

  • Contract principles
  • Contract law
  • Types of contracts – EPC
  • Infrastructure procurement models
  • Request for proposals
  • Contract clauses
  • Managing the contract
  • Construction process
  • Progress payments and drawdown procedures
  • Managing construction delays
  • Sourcing trusted engineering consultants

Course IV: Asset Management

  • Project accounts and cash waterfall
  • Operations and Maintenance
  • Major Maintenance Contract
  • Services Contract
  • Events of Default

Finally, the micro certification will be piloted, evaluated externally, and necessary program adjustments will be made. This program is intended to be delivered both in person and virtually, via AFOA Canada’s Learning Management System.

The course material development process will include these key milestones:

  1. Develop learning objectives for each workshop and seminar
  2. Develop the workshop and seminar materials including: introductions, manuals, presentation decks, facilitator notes
  3. Develop course exercises/assignments
  4. Collect and/or develop relevant handouts and templates
  5. Contemplate and develop the appropriate student evaluation tool(s)
  6. Support the delivery of the pilot offering
  7. Submit final report
  8. Organize and lead ongoing status update meetings

3.0  TIMEFRAME

The project will begin as soon as possible following the selection of the contractor and will be completed by September 30, 2023.

4.0  CONTRACTOR METHODOLOGY

  1. Support AFOA Canada to establish an Advisory Council: made up of professionals in Indigenous administration, project financing and partners to guide the review and development of the micro certification.
  2. Needs Assessment to undertake a survey and interviews of professionals who work in this area including: Indigenous administrators, consultants on project management, technical consultants such as specialists in engineering, design, construction/contracting, accountants and lawyers and identified AFOA Canada partners.
  3. Needs Reporting: to prepare a report and recommendations based on the needs assessment to determine the courses and content needed in the project financing micro certification. Report delivered to the Advisory Council.
  4. Develop the course learning outlines and objectives: the contractor will develop the course learning objectives and outlines to include the key topics and concepts that will be covered in each course, based on the findings of the needs assessment. This will include the amount of time dedicated to each course and the learning outcomes.
  5. Develop course materials: following the learning outlines and objectives, the contractor will lead the development of the materials for the courses, including introductions, the presentation decks, participant’s manuals, and facilitator’s guides. The curriculum is to be developed specifically for Indigenous communities, to meet their needs. Materials are to be developed following AFOA Canada formating and style guides and in Content development may require an iterative approach, as the contractor should validate content with the AFOA Canada Project Manager and update as required. It is assumed that the consultant will need to subcontract appropriate external expertise to develop the course materials.
  6. Develop workshop exercises: the contractor will identify the modules that would benefit from having exercises / learning examples for participants to complete (typically four formal exercises per day of learning). Once validated by the AFOA Canada Project Manager, the contractor will lead the development of the
  7. Collect and/or develop relevant handouts and templates: the contractor will Identify relevant public resources and/or develop resources such as guides, templates and tools that can be provided to participants.
  8. Contemplate and develop the appropriate student evaluation tool(s): the contractor will propose the appropriate evaluation tools for this micro certification i.e. exams, presentations, etc.
  9. Develop a communications and implementation plan: to ensure that the appropriate audience is aware of the pilot, and that AFOA Canada can continue to reach those who would most benefit from this training.
  10. Online Delivery Configuration: to ensure that materials are adapted for online learning, on AFOA Canada’s learning management system.
  11. Delivery of the pilot offering: support AFOA Canada to identify facilitators for the pilot, coordinate the course materials to ensure they are ready for pilot delivery.
  12. Submit pilot report: based on the pilot, deliver a report that discusses its completeness as well as the effectiveness of the learning from the perspective of the course developer(s).
  13. Finalize courses: based on the findings of the external evaluation, make recommended changes and updates to the courses.
  14. Ongoing status update meetings: work with the AFOA Canada Project Manager to guide the process, including setting up routine calls and conducting additional follow up as required.

5.0  DELIVERABLES

The deliverables for this project include:

  1. Support the establishment of an Advisory Council
  2. Conduct a needs assessment
  3. Prepare and deliver a report on the needs assessment
  4. Develop course learning objectives and outlines
  5. Develop course materials, exercises and templates.
  6. Contemplate and develop the appropriate student evaluation tool(s)
  7. Develop a communications and implementation plan
  8. Configure courses for online delivery.
  9. Delivery of pilot
  10. Final report
  11. Finalize courses
  12. Ongoing status update meetings.

6.0  REPORTING

The contractor will report directly to the Vice President, Education and Training, AFOA Canada.

The contractor is required to provide a writen report to AFOA Canada on a bi-weekly basis on progress to date on the deliverables and to meet with AFOA Canada staff responsible for this project as required.

7.0  REQUEST FOR PROPOSAL

AFOA Canada is inviting proposals from persons or parties to provide the above goals and deliverables to AFOA Canada in the time frame specified.

As a contractor, you are being asked to provide one electronic copy of your proposal by December 2, 2022, at 4 p.m. EDT.

Pamela Ouart-McNabb, PhD
Vice President, Education and Training
AFOA Canada
301-1066 Somerset Street West
Otawa, ON K1Y 4T3
p.ouart-mcnabb@afoa.ca

8.0     INQUIRES

Inquires interpretations and questions regarding the RFP are to be directed to Pamela Ouart-McNabb at p.ouart-mcnabb@afoa.ca

9.0     CLOSING DATE

RFP Closing Date: December 2, 2022, at 4 p.m. EDT

10.0  REVIEW PROCESS AND SELECTION CRITERIA

Upon closing of the competition, the proposals will be reviewed internally by Senior Management to make a recommendation for contract awards. Late proposals will not be accepted, and incomplete proposals will not be reviewed. Eligible proposals will be further reviewed according to the criteria appended to this RFP.

All proposals will be evaluated by the following criteria:

  1. Qualifications, expertise, and experience of respondents.
  2. Experience working with Indigenous People and Indigenous Communities.
  3. Implementation Plan and Approach.
  4. Innovative or creative approaches.
  5. Completeness and accuracy of the proposal format and supporting documentation.
  6. Cost and timeline for submission.

AFOA Canada expects to contract with the person or firm whose proposal demonstrates that its performance of the work would be most advantageous to AFOA Canada, with price and other factors considered. AFOA Canada reserves the right to award a contract to other than the low contractor or not to make an award if that is deemed to serve its best interest.

AFOA Canada shall award the contract before or on December 9, 2022.

11.0  INTELLECTUAL PROPERTY

AFOA Canada will have complete copyrights to all work completed. The Contractor will not retain copyright, title, or interest associated with the new content, etc. provided, developed by or for the Contractor for this project.

12.0 REQUEST FOR PROPOSAL SUBMISSION COVER LETTER

A cover leter dated and signed by the contractor, who is authorized to negotiate and make commitments and provide any clarifications with respect to the proposal on behalf of the supplier of this contract.

PROFILE

Submit a brief profile indicating qualifications, expertise and years of experience and contact information. Include details regarding recent related experience over the past three years as well as other related experience in providing similar types of services.

To validate your experience, provide 2 references (include a current contact name and telephone number).

IMPLEMENTATION PLAN AND APPROACH

Provide a plan that clearly details the approach to carry out the work listed including timelines and any additional considerations. This can include innovative or creative approaches.

COSTS

Provide a budget and timeline for completion of the deliverables. The allocated budget for this work is up to $200,000. Please include a budget for each of the major activities.

AFOA Canada contemplates a contract for a fixed fee, comprising the consultant’s charges for all work undertaken. Administrative costs such as conference calls or mailing can charged in addition to the fees but must be discussed with the project authority ahead of time. Pre-approved travel costs, if any, are also in addition to the fees.

13.0  IMPORTANT PROPOSAL AND CONTRACT INFORMATION

Amendments and Exceptions to Proposal: Substantive amendments are prohibited once a proposal has been submited. In some instances, additional information or material is required to evaluate a proposal. If this is the case, contractors will be notified in writing and will be expected to provide the requested information within five business days of request.

Consultants may withdraw a proposal at any time before 4 pm EDT on November 9, 2022, by writen notice to AFOA Canada. AFOA Canada reserves the right not to proceed with this project even after it has received proposals. AFOA Canada is not responsible for loss or damage to the material submited, or for any unauthorized use or misuse of the submited materials by any third party. By submitting a proposal each contractor grants to AFOA Canada the right to duplicate, use, disclose and distribute all the materials submited for purposes of evaluation, review and research. In addition, each contractor guarantees that the contractor has full and complete rights to all the information and materials included in the proposal. Each contractor also guarantees that all such materials are not defamatory and do not infringe upon or violate the privacy rights, copyrights or other proprietary rights of any third party.

Condions of Agreement: If a proposal is selected for funding, contractors will be required to sign a binding agreement. Until both parties have signed an agreement, no express or implied commitment has been made fully executed. If contractors opt to commence work, they do so at their own risk. No oral or written statement other than the signed, written agreement will govern or modify the relationship.

As a condition of agreement, applicants must guarantee that, among other things, any work they undertake on behalf of AFOA Canada is not defamatory and will not violate or infringe upon the privacy rights, copyrights, or other proprietary rights of any third party. Contractors must also agree to indemnify AFOA Canada against any loss resulting from breach of any of the guarantees contained in the agreement.

The receiving funds from AFOA Canada must be able to comply with a number of requirements that will be included in the operative agreement. These requirements include but are not limited to:

(1) Maintenance, for six years following receipt of relevant funds, of all financial records to the project, which records shall be accessible to AFOA Canada or other representatives for examination and audit purposes; (contractors will additionally ensure that any subcontractors or consultants under the agreement shall also maintain such records for the period specified and under the same terms);

(2) Maintenance, for six years after approval of a final financial report, of a complete file of all subcontracts and other agreements, licenses, clearances, and other documents related to the work undertaken, copies of which shall be made available to AFOA Canada on request;

(3) Compliance with non-discrimination laws and policies; and

(4) All materials created, developed, compiled, or produced pursuant to or as a result of this project (including but not limited to all repots) will be considered ordered and commissioned by AFOA Canada as works made for hire under the copyrights laws, and made in the course for services rendered. If, for any reason, the proposed materials to be provided are not considered works made for hire under the copyright laws, then the contractor will be required to assign all right, title and interest in and to such materials to AFOA Canada. The contractor further agrees that neither they, nor any of their subcontractors, will have any copyrights whatsoever in any materials created, developed, compiled, or produced by them or by any subcontractor, or by any third party participating in the preparation of materials for this project. Other material terms and provisions will be set forth in the documents provided to the contractor whose proposal is selected.

Non-Award of Contract: In the event that the proposals submited do not meet AFOA Canada’s requirement, AFOA Canada may not award a contract. Further, in the event the budgets submited within the proposals are beyond the AFOA Canada’s expecta�ons, a contract may not be awarded.

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