Are you a meticulous and organized professional with a talent for handling diverse tasks? Neocon International is looking for an Administrative Assistant to join our team and provide essential support across various functions. If you thrive in a dynamic environment and have a keen eye for detail, this could be the opportunity for you!

Department: Accounting

Reports To: Division Controller

Position Type: Full Time

Key Responsibilities:

• Correspondence and Reporting: Prepare and manage emails, correspondence, invoices, reports and other related materials with accuracy and efficiency.
• Information Coordination: Print incoming emails and coordinate the flow of information to relevant departments for seamless communication.
• Office & Kitchen supplies: Maintain and manage office supplies inventory, order new items as needed, and oversee kitchen supplies inventory.
• Accounting Administration: Handle General Motors and Primex accounting administration tasks, and assist with additional accounting department tasks, including support for audits and other financial processes.
• Front Desk Support: Serve as a backup for Front Desk Reception duties, including answering phones, directing visitors, and managing data entry as required.
• Mail Management: Open, distribute and manage incoming mail to ensure timely processing.
• Production Administration: Provide administrative support for production-related tasks as needed.
• Tooling Purchase Orders: Manager and process tooling purchase orders and invoices, ensuring accuracy and compliance with company policies.
• Budget Tracking: Track and monitor spending against budgets, report on recovery of costs associated with tooling and fixtures and generate monthly and on-demand financial reports.
• Financial Reporting: support both the accounting and engineering departments by generating financial reports and liaising with internal engineering personnel and customer representatives to ensure accurate communication and reporting of financial data related to tooling.
• Task Management: Ensure timely completion of all assigned tasks, meeting deadlines as outline by management.
• Manage Vendor Tooling Accounts:
• Manage tooling -related financial data ensuring accuracy in tracking, reporting and invoicing of tooling and fixtures within our automotive manufacturing environment.

Qualifications:

• Education
• Minimum Grade 12 education with coursework or certification in accounting or bookkeeping.
• Experience
• 1 to 3 years of experience in a similar role, preferably within the automotive or manufacturing industries.
• Skills and Abilities
• Proficiency in MS Office suite (Excel, Word, Outlook).
• Experience with Syspro accounting/manufacturing software and SAP-based online systems.
• Ability to work effectively both independently and as part of a team.
• Above average communication skills, with the ability to liaise effectively with both internal teams and external customers.