JOB DESCRIPTION:

The candidate must be able to fulfill the following job duties effectively and efficiently.

Job Duties:

• Prepare, input, and revise various documents (correspondence, invoices, presentations, brochures, publications, reports) using machine dictation and handwritten notes.
• Manage incoming physical and electronic mail, coordinating information flow internally and externally with different departments and organizations.
• Organize and confirm appointments and meetings for the employer.
• Handle office supplies, order inventory, and maintain stock levels.
• Manage telephone and electronic inquiries, relay messages, and answer calls.
• Establish and maintain both manual and computerized filing systems.
• Develop and implement office procedures.
• Welcome and assist visitors, directing them to the appropriate person or department.
• Record and draft minutes of meetings.
• Coordinate travel schedules and reservations.
• Compile data and statistics to support research efforts.
• Provide supervision and training to office staff on procedures and software usage.
• Plan and oversee conferences as needed.