• Oversee and coordinate office administrative procedures to ensure the efficient operation of the office.
• Implement new administrative procedures and continually improve existing processes.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out the administrative activities of the establishment, including records management, internal communications, and administrative reporting.
• Coordinate and plan for office services such as office accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
• Organize and maintain document filing and record systems, both digital and physical.
• Perform data entry and document formatting using MS Office Suite (Excel, Word, PowerPoint).
• Manage procurement of office supplies and maintain inventory control.
• Support human resources-related administrative tasks, such as maintaining employee records and ensuring compliance with HR policies and local labor regulations.
• Support finance-related administrative functions including tracking expenses, preparing reports, and assisting with accounts payable and receivable documentation.
• Resolve administrative issues or conflict situations by liaising with staff, vendors, or clients and ensuring smooth communication.
• Organize and coordinate internal meetings, prepare agendas, record meeting minutes, and manage follow-ups.

Required Qualifications:

• Completion of a college diploma or certificate in business administration, office management, or a related field.
• Minimum 2-3years of experience in office administration or related administrative roles.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Strong organizational, time management, and problem-solving skills.
• Ability to manage multiple tasks and prioritize work under minimal supervision.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to resolve conflicts and ensure smooth office operations.