OVERVIEW

Reporting to the Senior Manager, Collection Operations – AB/YT, the Specialist, Contract Administration – AB/YT – role is designed to support the activities related to operations of the regulated program as per the Alberta Extended Producer Responsibility Regulation 194/2022 for Single-Use Products, Packaging and Paper Products (PPP) and Yukon Regulation OJ.C. 2024/19. The Specialist’ primary focus will be to gather and consolidate collection and post-collection data and financial information from communities and contractors for use by the Operations team for contract execution, implementation, and optimization. The work performed by this role will also be used by other internal teams, such as Service Provider Reporting, Procurement and Business Intelligence & Analytics.

RESPONSIBILITIES

• Develops a deep understanding of the terms of Circular Materials’ Master Services Agreements (MSA) and Statements of Work (SoW) for collection and material receiving contracts as well as the regulatory requirements associated with the waste diversion regulations to assist in procurement and operationalization of contracts.
• Gathers and manages comprehensive and foundational PPP program and financial data, and ensures its accuracy and completeness, to:

• • • inform competitive compensation offers;
    • facilitate timely and well considered responses to contract terms and condition changes during the negotiation process;
    • support short- and long-term strategic planning activities; and
    • ensure regulatory compliance.

• Organizes details needed and helps to develop change orders as required in collaboration with procurement and legal.
• Collaborates with Circular Material’s team responsible for preparing procurement documents.
• Completes data management needed to inform daily contract oversight and longer-term planning decisions.
• Supports the Operations team in the development of processes and procedures needed for the team to effectively interact with communities, service providers and partners.
• Coordinates with the Managing Director, other CM teams and external partners, to enable delivery of all the required elements including financial reporting and payments related to the MSA and SoWs established by Operations and the ongoing contract management of the recycling program to communities.
• Supports the up-to-date management of key communications by coordinating with the Alberta Team to ensure emails in the Operations inbox are properly actioned, resolved and filed within the established Operations timeframe and procedure and available for future reference.

QUALIFICATIONS

Education

Experience

• 2 – 5+ years of experience in procurement, contract administration and/or accounting.
• Knowledge related to waste management, ideally with a focus on material collection and contract administration.
• Advanced to expert knowledge of Excel is preferred.

Knowledge/Competencies/Skills

• Demonstrated ability to work in a dynamic environment where change, growth and innovation are a constant.
• Experience working in a complex, multi-faceted environment with several competing priorities.
• Proficient in Microsoft Office 365, including SharePoint, Teams, Excel, Visio, and JIRA.
• Excellent attention to detail, analytical, problem solving, planning, and execution skills.
• Effective communications skills which can build relationships with communities, internal CM teams and at all levels in the CM organizational structure.
• Team player with a professional, disciplined, and self-directed approach.

WORKING CONDITIONS

Working Hours

• Covering the core hours of operation, 9:00 AM to 3:00 PM local time, this is a Full-Time position, scheduled forty (40) hours per week, working not less than 37.5 hours per week.
• Extra or flexible hours may be required on occasion.
• This role requires coordinating and meeting with internal and external stakeholders in multiple Canadian time zones.

Remote and/or Field Work

Travel

ABOUT CIRCULAR MATERIALS

Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada. We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again. Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment.

Circular Materials is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, accommodation will be provided by Circular Materials throughout the recruitment, selection and/or assessment process to applicants with disabilities, upon request by emailing to humanresources@circularmaterials.ca.  This email is only used for accommodation requests.

For more information visit: http://www.circularmaterials.ca

Think you would be a good fit for our Specialist, Contract Administration – AB/YT position? We want to hear from you!

We thank all applicants for their interest. However, only those under consideration will be contacted.